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Labyrinth Tuition Policy



TUITION IS DUE THE 4th TUESDAY OF EACH SESSION

(please see "Scheduled Class Dates" page for specific school year due dates)



In order to keep Labyrinth running smoothly, itís extremely important that payments be made on time and turned in with an tuition invoice (Payment Summary). Check processing comprises the bulk of our administrative work and requires a huge effort on the part of our volunteers. We process hundreds of checks each session and submitting your checks on time is vital to that process running smoothly. LATE PAYMENTS WILL BE ASSESSED A $20 LATE FEE.


WHEN TO PAY

Tuition payments for each upcoming session may be made on the 3rd but are required by the 4th Tuesday of each 4-week session. Checks may be dropped off at the Info Desk or mailed to the address on the Tuition Invoice/Payment Summary. Unless other arrangements have been made with a Labyrinth Board Member or check processor, checks must be received at the Info Desk by 12:30 PM or mailed and post marked no later than the 4th Tuesday of each session. 

CHECKS MADE PAYABLE TO INSTRUCTORS, DROPPED OFF AT INFO DESK OR MAILED

Tuition checks are made payable to each instructor. Totals to an individual instructor (tuition, supplies, multiple students) may be combined, so only one check per instructor is necessary. Labyrinth cannot accept cash and please do not pay instructors directly. All payments must be made to Labyrinth first, for processing, prior to the teacher receiving the check. Checks handed directly to the teacher may not be processed by Labyrinth and could cause your tuition balance to be overstated.

PAYMENT SUMMARIES ARE REQUIRED WITH CHECKS

Tuition Invoices/Payment Summaries are generated and available on the website or at the front desk on the 3rd and 4th weeks of each 4-week session. These Tuition Invoices/Payment Summaries are a critical part of our check processing procedure and help us streamline the process. No checks can be accepted without a Tuition Invoice/Payment Summary, as that causes extra work for the check processors and slows down our processing. Dates that tuition is due are listed on the Events Calendar.

YOU CAN PAY IN ADVANCE

If itís more convenient for you, please feel free to pay for multiple sessions in advance.  If you plan to be away for an upcoming pay period...or if you just want to avoid writing zillions of checks, itís fine with us! Pre-paid tuition will not show as owing on your Tuition Invoice/Payment Summary as you will not have a balance due. Once your prepayment is past, your net tuition invoice/payment summary will show a balance due. The only snag with pre-paying is that any refunds for classes cancelled by teachers or by Labyrinth will need to be arranged directly with the teacher. Once checks have been distributed to teachers, Labyrinth cannot process refunds. PLEASE NOTE: Prepaid tuition checks are provided to the teacher in the month that the check is given to Labyrinth and the teacher is expected to cash it.

LATE FEE ASSESSED FOR LATE PAYMENTS

Unless excepted by a board member, a $20 late fee is assessed for tuiton payments paid after tuition due date. Late Fee checks are made payable directly to Labyrinth Co-op and can be mailed to the address on the Tuition Invoice/Payment Summary or dropped off in the tuition box at the Labyrinth Info Desk. In addition to delaying completion of recording, filing, and distributing processes, late checks require extra followup with both families and instructors, creating a great deal of extra work for our volunteer check processors. Our Late Fee Policy is strictly enforced. Please help us keep Labyrinth running smoothly by paying on time. (Late fee payments go into Labyrinthís general fund and are used to subsidize Labyrinth activities, such as field trips and Craft Days.)

DROPPING A CLASS



Please register your children with the intention to participate from September through May. Should you find it necessary to drop a class for any reason, please use the Registration Screen on the website to drop the class on line. When you click on the DROP box, a prompt will come up asking for the reason the class is being dropped. This message goes directly to the instructor and Labyrinth Board members. Classes MUST be dropped by the drop deadline or your Tuition Invoice/Payment Summary will reflect the late dropped class and you are responsible for tuition reported on your Tuition Invoice/Payment Summary. Please read below.

DEADLINE FOR DROPPING A CLASS

The deadline to drop a class and not be charged for the upcoming session is Sunday (5:00 PM) of the 3rd week, prior to the generation of Tuition Invoice/Payment Summaries. Classes may still be dropped after the deadline, but you will be obligated to pay for the upcoming session as it appears on your Tuition Invoice/Payment Summary. You ARE welcome to register for and start a replacement class any time.

ADDING A CLASS

If you add a class mid-session, tuition is pro-rated to reflect the number of classes your student will actually attend.  If the class has a One-Time Material fee, it may or may not be pro-rated depending on the nature of the class. You can check with the instructor to find out. If you are adding a class after Sunday (5:00 PM) of the 3rd week, after Payment Summaries have been generated, please be sure to note the addition on the Payment Summary. Be sure to indicate the date when your child will or did begin attending the class.

CLASSES CANCELLED BY TEACHER ARE PRO-RATED

If a teacher cancels class, the tuition for the missed class is pro-rated. If the cancellation occurs after Payment Summaries have been generated, the credit will be applied to the following payment period and appear on the Payment Summary for the following session.